Penta’s entire secure email and calendar system will be upgraded to the latest version of Microsoft Exchange 2016 for all Penta clients during the month of September.
The upgrade has undergone rigorous testing and is part of the continuous free service upgrades.
As is usual with major upgrades of critical systems, Penta only deploys later versions after evaluating the software with a particular focus on stability and security.
You may be asked to re-enter the password for your email account at some point during the next weeks. That’s all. You can always contact our Service Desk at +41 22 316 1090 (Geneva), +971 4 376 7190 (Dubai) or support@penta.ch.
Some of the new Exchange 2016 features will need to be configured and activated if you would like to use them.
To activate these features please contact the Penta Service Desk at +41 22 316 1090 (Geneva), +971 4 376 7190 (Dubai) or support@penta.ch.
Scan outgoing attachments for specific keywords and block the email before it leaves your company. This is a great security feature and can be completely customized to meet your specific restrictions. Also, you can customize who gets notified of any blocked email to deal with the situation appropriately.
In the past, if someone has been trying to contact you but their email was rejected by the server for security or other reason, you would never know about it. With Exchange 2016, it is now possible to set up notifications to recipients informing them of emails to them that were rejected.
If your business regularly deals with sensitive personal information like credit card details or national identity numbers, you can now automatically scan emails for information that follows a particular format indicating a possible data leak.
If activated, Exchange 2016 can formatting against a database of sensitive information formats, and perform an action like blocking or notifying a security contact. There are already more than 80 various formats preloaded from different countries.
To activate these features please contact the Penta Service Desk at +41 22 316 1090 (Geneva), +971 4 376 7190 (Dubai) or support@penta.ch.
It is now possible to run company-wide email searches for keywords to easily find out what communication has been sent regarding a particular subject. This is useful to track down information for compliance reasons or to identify security leaks.
You may find it necessary to freeze all activity on someone’s mailbox to ensure that crucial information is not lost or purposefully cleaned, for example, if there is an ongoing investigation.
Implement either a complete or time-based hold for example, or prevent a particular user from carrying out actions.
Quickly run reports to see a particular user’s actions or the actions taken on a mailbox. This logs every activity so that you can track what happened.
These features come as default and require no action from you.
Previously known as Outlook Web Access (OWA), the new Outlook on the web email software will also be accessible from any web browser by going to the penta.ch homepage and clicking on the Webmail link at the top of the page.
Changes include:
This features comes as default and requires no action from you.
Remember how you normally first search your inbox and then have to search your archived items separately? No more. The new search finds everything whether it has been archived or not.
To find out more about SharePoint and document collaboration please contact the Penta Service Desk at +41 22 316 1090 (Geneva), +971 4 376 7190 (Dubai) or support@penta.ch.
Email Server 2016 deeply integrates document collaboration, meaning you could stop the endless sharing of document versions by email. Save your document on your own SharePoint server and simply share links around the company. Versioning and multiple collaborators are all taken care of.
Note that this requires your own company SharePoint server, which will require installation and configuration.